What Order Should Brides Book Their Wedding Vendors?

Planning a wedding can feel like orchestrating a grand symphony—everything needs to happen at the right time to create a harmonious experience. One of the most common questions brides have is, “What order should I book my wedding vendors?” Getting this right can save you time, stress, and even money. Here’s a step-by-step guide to ensure you book your vendors in the perfect order.

1. Start with the Venue

Your venue is the foundation of your wedding day. The location sets the tone, determines the date, and impacts many other vendor decisions. Popular venues can book up a year (or more) in advance, so securing your dream spot should be your top priority.

Pro Tip: Consider venues that provide packages or include essential services, like catering or rentals, to streamline your planning process.

2. Book Your Planner or Coordinator

If you’re hiring a wedding planner or day-of coordinator, book them right after the venue. These professionals can guide you through the rest of the vendor booking process, help you stick to your budget, and offer insights into trusted vendors.

Pro Tip: Planners often have connections with venues and other vendors, so hiring one early could score you some discounts or valuable advice.

3. Secure Your Photographer and Videographer

Your photos and videos are the lasting memories of your wedding day, so book these vendors as soon as possible—especially if you have a specific artist in mind. Talented photographers and videographers can book up quickly, sometimes more than a year in advance.

Pro Tip: Look for packages that include engagement sessions to get comfortable in front of the camera before the big day.

4. Hire Your DJ or Band

Your entertainment plays a huge role in setting the mood for your reception. Whether you’re dreaming of a live band, DJ, or a combination, start reaching out to entertainers after booking your photographer. Popular DJs and bands often book up quickly, especially during peak wedding seasons.

Pro Tip: If you’re unsure of what type of music you want, ask for sample playlists or videos of past events to help you decide.

5. Focus on Catering and Bar Services

If your venue doesn’t include catering, book your caterer next. Food and drinks are a highlight of any wedding, and you’ll want enough time to plan a menu, arrange tastings, and make adjustments for dietary restrictions.

Pro Tip: Some caterers also offer bar services, which can simplify your vendor list.

6. Choose Your Florist

Florists often need time to plan and source seasonal blooms, especially for intricate arrangements. Start discussing your floral vision as soon as your venue and colors are locked in.

Pro Tip: Bring inspiration photos and details about your venue layout to help your florist craft a cohesive look.

7. Book Hair and Makeup Artists

Your bridal look is one of the most photographed aspects of the day. Book your hair and makeup artists early, especially if they’re highly sought-after or if your bridal party is large.

Pro Tip: Schedule a trial run to ensure your chosen styles suit you and work well with your dress.

8. Find Your Officiant

Whether you’re planning a religious ceremony, a civil union, or something unique, secure your officiant early. Some officiants, like clergy members, may have specific requirements such as premarital counseling.

Pro Tip: Discuss your ceremony script early to avoid last-minute surprises.

9. Arrange Rentals and Décor Vendors

If your venue doesn’t provide tables, chairs, linens, or other essentials, you’ll need to book a rental company. Additionally, consider décor vendors for specialty items like photo backdrops, lighting, or custom signage.

Pro Tip: Combine rental and décor services to simplify logistics and save on delivery fees.

10. Order Your Cake or Desserts

Your cake or dessert display is a sweet way to wow your guests. Many bakers require several months of lead time, so start your search once the larger vendors are secured.

Pro Tip: Schedule a tasting to find the flavors and styles you love most.

11. Think About Transportation

Transportation is often overlooked, but it’s crucial for getting the wedding party and guests where they need to be. Book shuttles, limos, or specialty vehicles a few months before the wedding.

Pro Tip: Ensure transportation aligns with your timeline, especially if your ceremony and reception are in different locations.

12. Consider Specialty Vendors

If you’re planning to hire a photo booth, live painter, or other unique vendor, now’s the time. These add-ons can elevate your wedding experience and make it even more memorable.

Pro Tip: Specialty vendors may also book up quickly for peak dates, so don’t wait too long to secure them.

Final Thoughts

While this guide provides a general order, flexibility is key. Some vendors—like your dream photographer or DJ—may need to be booked earlier if they’re in high demand. Communicate openly with your vendors and planner to create a wedding timeline that works for you.

By following this step-by-step process, you’ll stay organized, reduce stress, and have the wedding day of your dreams!

What vendor are you most excited to book for your wedding? Let us know in the comments below!